What is a waste transfer note and which form do you need?
A waste transfer note records the transfer of business waste from one person or organisation to another. It provides details of the waste, who transferred it, who received it and how it should be handled. For non-hazardous business waste, both parties normally complete and sign the note and retain a paper or electronic copy for at least two years.
Duty of Care or hazardous waste form?
The correct form depends on the type of waste being moved.
Duty of Care Waste Transfer Notes are used for non-hazardous commercial and industrial waste, including general business waste, packaging, building materials and rubble.
Hazardous Waste Consignment Notes are required when hazardous waste is moved. Examples can include asbestos, chemicals, solvents, oils, batteries and certain clinical or pharmaceutical waste.
Hazardous waste paperwork has its own prescribed layout and must be prepared before the waste is moved. It is not simply a standard waste transfer note with “hazardous” added to it.
What information should a waste transfer note contain?
The information required will depend on the transfer, but a Duty of Care note normally includes:
- A clear description of the waste
- The relevant List of Waste code
- The quantity or weight
- How the waste is contained
- The date, time and place of transfer
- The names and addresses of both parties
- The waste carrier’s registration details
- The waste producer’s SIC code
- Confirmation that the waste hierarchy has been considered
- Signatures from the parties involved
The information should be detailed enough for the waste to be handled, transported and disposed of safely. For repeated transfers of the same type of non-hazardous waste between the same parties, an annual or season ticket may sometimes be used. A separate schedule must still record the details of each collection.
You can find the official Duty of Care waste transfer note template and current business waste guidance on GOV.UK.
Why use NCR waste transfer note pads?
NCR stands for No Carbon Required. Writing on the top sheet automatically creates copies on the sheets beneath, allowing the waste producer, carrier and other relevant parties to retain matching records. Our customised forms can include permanent details such as:
- Company name and address
- Logo
- Waste carrier registration number
- Frequently used waste codes
- SIC code
- Contact details
Pre-printing this information saves time and reduces the amount that must be completed by hand for every collection. Our pads contain 50 complete sets, are glued along the top edge onto a backing board and include loose writing shields. Duty of Care forms can be printed as duplicate, triplicate or quadruplicate pads, with optional sequential numbering. Our standard hazardous waste forms are printed as triplicate NCR sets, with white, yellow and pink sheets.
How to order customised forms
You can supply your own print-ready file or use the appropriate official form as your starting point. Select the size, number of parts, quantity and any options such as sequential numbering or hole punching.
We check the supplied file and email a PDF proof before printing. Please check all company information, registration details, codes, numbering and form wording carefully before approving it.
View all Waste Transfer Note printing options
For other invoices, job sheets, inspection forms and business paperwork, see our complete range of NCR and business forms.
This guide provides general information about printed waste paperwork. Waste regulations and documentation requirements vary according to the waste, your role and the part of the UK in which you operate. Check the relevant regulator’s current guidance if you are unsure.